The number of guests you have will have a big influence on everything pertaining to your big day. It will determine the size of the hall, the food, drinks- ergo your pocket- and it will even determine your peace of mind.
This is why you should pay a whole lot of attention to drafting and tweaking your wedding guest list. You need to be sure you can cater to the guests you invite. So how do you go about making a wedding guest list? Read on.
Have a budget
Budget is everything when planning your wedding. By now, you should have a budget. Your budget will direct you on how many guests you’ll be able to invite and take care of on your big day.
When you know how much you’ll spend, you can decide how many people you can afford to invite.
Consider the Venue/Hall size
If you’re set on the hall you’re using, consider the capacity. If it seats 500 people, imagine the mess if you try to fit 1000 people in that space. Not pretty.
Work out your numbers
Now that you have a budget, you can work out your numbers. When people say it’s a “big” or a “small” wedding, it’s all about the numbers. Work out with your spouse the number you’re going for and agree on a number each person gets to invite. Remember to allocate a number to your parents and in-laws too.
Set rules and include them in your invitation card. This will enable things to be well organized. If it is strictly by invitation, ensure you include it in the invitation card. Also, if you don’t want kids at your wedding, include it in the invitation card.
Remember the additional guests
You should consider guests might bring a +1 if you don’t say otherwise. If everyone brings an extra person you didn’t plan for, again it will be a mess. Either plan for that +1 when drafting your wedding guest list, or if you can’t afford it, kindly inform your guests that they cannot bring an extra person.
Divide your guest list into different groups
When drafting a guest list you should divide your guests into different groups. This way you will be able to stay organised and to prioritize.
Your guest lists groups should fall into these categories below
• Extended family members
• Close friends
• Immediate family members
• Colleagues or workmates
Create two guests lists
The first list should be people you will invite which should include your family and friends. While the second guests’ lists should be people you love to invite but there is no room for it yet. You might end up inviting someone from the backup list if there is space or there is enough cash to adjust the budget.
Also, if a person from the first list declines, you can invite a person from the back-up list.
photo credit: phillyweddings.com